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Data Protection Policies
The Global Academy of Liberal Arts (GALA) network is managed by a team based at Bath Spa University in the UK.
Data Management
The GALA Management Team manages all data in accordance with Bath Spa University’s data protection policy. We work with colleagues at GALA partners to promote, organise, and fund a range of collaborative activities and opportunities for students and staff across the network. Our aim is to transform lives and to enhance global understanding through interdisciplinary collaboration in teaching and research.
We will do this through:
What we collect
The GALA team collects the following kinds of personal data:
We may also collect support information, if disclosed to us (e.g. relating to health conditions or nutritional requirements). This will only be held if it has been provided by you for a specific purpose (e.g. to participate in a summer school activity or to attend a catered event).
We do not collect or store:
How we collect information
We update our records when you contact GALA, register for GALA events or activities, subscribe to the GALA email list, apply for GALA funding, or provide us with other information in relation to GALA and its activities. As such, most of the information that we hold will have been obtained directly from you.
We collect data from you
GALA partners may provide us with details about staff and students visiting Bath Spa University so that we can make local arrangements regarding accommodation, meetings, presentations, and social events.
The GALA team may also receive information about staff and students from GALA partners who may want to tell the team about the students’ activities with them.
We do not use your personal data for any other purpose than the ones listed below. The data we process enables the GALA team to support staff and student engagement with the GALA network and its partners.
Why we use personal data
We use personal data for internal use to:
With your consent, we will:
For Bath Spa University staff and students who are successful in applying for GALA funding, their data will be shared internally within Bath Spa University with:
Digital tools may be used to monitor and improve our communications, such as tracking when an email is opened and how many links are clicked within the message. We may use this information to personalise the way our websites and emails are presented to you and improve the content of our communications. We also track website visits and use analytical tools such as Google Analytics to use this information to improve our website.
Disclosing information to service providers
The GALA Management team will only disclose data to external organisations that are acting as agents for the Bath Spa University or with other GALA partners where this is directly relevant to a specific GALA event or activity (e.g. registrant information for a GALA conference held at another GALA partner or contact details for a Bath Spa student seeking to visit a specific GALA partner for a research trip).
We always make sure the data is exchanged in a secure manner and that it is not used for purposes other than those agreed by the University.
We never sell or exchange any of your personal information to a third party.
Examples of external providers whose services we may use:
We may also need to disclose your information if required by law (for example, to government bodies and law enforcement agencies).
We will not share your details with any individuals looking to contact you, in a personal or professional capacity, without seeking your explicit consent.
Website User Accounts
Staff and faculty at the GALA partners may request a user account for the website. This would allow them to:
They should not use the website for any other purpose.
The GALA Management Team will maintain a register of all user accounts and reserves the right to remove any user account if it is being used for a purpose other than those listed above.
Each user account-holder will need to provide the following information to be given an account: name, email address (institutional email address preferred), institutional affiliation, and relationship with GALA.
Any other personal data shared by a user account-holder through the website is shared at their own risk.
A user account-holder must not share any of the personal data provided on the site with any third party, including by publishing it on the public-facing part of the website, without the express permission of the individuals to whom the data belongs and the GALA Management Team.
All data shared on the website is held on GALA’s own servers and is not shared with any third parties except in accordance with the policies outlined above.
In creating a user account on this website, you are consenting to us handling your data in accordance with the policies outlined above.
Copyright
All images used on the website should be properly licensed and attributed, and we require all user-account holders to abide by the UK/EU’s copyright rules.
If you believe that an image on this website has not been properly licensed and/or attributed, please contact us so we can investigate.
Queries
Any queries about any aspect of these policies should be sent to gala@bathspa.ac.uk.